How to Beat Swamp Instance (it’s a thing) and Get Organized in Confluence

Years of pages piling up can leave your Confluence instance a bit…swampy. Here’s how to clean it up.

Being part of a fast-growing company is a blessing and a curse. On the one hand, business is booming and the excitement is palpable. But on the other, systems are straining under rapid growth.

Atlassian Confluence administrators, for one, can find themselves presiding over instances doubling in size every few years​. Difficulty navigating the resulting sea of pages can leave users fed up.

If this sounds familiar, you may have—are you sitting down?—Swamp Instance. Also known as Messy Instance (but not to be confused with Page Hoarding), Swamp Instance is a sign you’ve outgrown native Confluence and need a bit of an upgrade to add structure.

Before you get too upset, the prognosis is good. There are apps in the Atlassian Marketplace that can help you get organized in Confluence and reclaim ROI on your software investment.

What is the Atlassian Marketplace?

Would you use an iPhone without apps? Salesforce without integrations? WordPress without a template?

Likely not. And the same is true for Confluence.

The ​Atlassian Marketplace​ is home to 750+ apps that link Confluence to common software (think Dropbox, Slack, Google Drive) as well as apps that add new capabilities, like content templates, page designs, organization tools, and more.

Useful as these apps can be, some Confluence customers don’t know they’re available. That suggests that an untold number of administrators could be unwittingly—and unnecessarily—wading through swamps.

How Growing Businesses Can Organize Their Confluence Content

Apps like ​Refined for Confluence​ lay a customizable, easy-to-use interface over native Confluence. Swampy instances transform into modern and highly functional sites, adding navigation tools that bring order to Confluence’s collaboration and documentation capabilities.

Here are a few improvements you can make to your instance with Refined:

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Add intuitive navigation for better accessibility

We’ve established that Confluence gets messy as content piles up all over the place. Users can’t find the content they need, time is wasted, and important information goes unread. Refined fixes that with navigation tools that let you group content in a way that makes sense for your users. Add search, quick links, news feeds, activity reports, and more to make access a breeze.

refined-for-confluence-navigation-example-release-notes

Apply themes for beautiful, branded designs

Aesthetically, native Confluence leaves much to be desired, and chances are it doesn’t match your brand’s look and feel. Refined makes it easy to apply your corporate identity to internal content sites, ensuring consistency across visual touch points inside and outside your organization.

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Create permissions for personalized experiences

Create permissions at the site, page and content level for access tailored to roles and functions. Users see only what they need—and sensitive or irrelevant content is walled off for a clutter-free experience.

Try Refined for Confluence for Free

Ready to declutter and take back control of your Confluence instance? Give Refined a whirl for free on cloud or on server by installing it from the ​Atlassian Marketplace​.